Privacy Policy

The Isle of Wight Council as Administering Authority holds personal data about members in its capacity as data controller for the proper handling of all matters relating to the Isle of Wight Council Pension Fund, including its administration and management.

Privacy Notice

Further information about how we use the member's personal data can be found in the Privacy Notice.

Personal Data Retention Policy

The Isle of Wight Council is obliged to retain certain records (whether in hard copy or electronic form) for various periods of time because:

• There is a statutory obligation to do so; and/or
• The information contained in those records may be necessary for the future (for example, questions may arise about the calculation of benefits paid in the past, and data that may be relevant to a possible legal claim needs to be kept until the period within which that claim could be brought has expired).

The Personal Data Retention Policy for the Fund sets out the measures adopted by the Fund to comply with the principles of data minimisation and storage limitation in relation to personal data that it holds.

Memorandum of Understanding 

The Memorandum of Understanding sets out the following in order to comply with Data Protection Law.

• The basis on which data will be shared between Parties
• The Administering Authority's expectations of the Scheme Employer during its participation in the Fund

Personal Data Retention Policy for Scheme Employers

Employers participating in the Fund are under a statutory duty to provide data to the Fund under Regulation 80 of the Local Government Pension Scheme Regulations 2013.

The Personal Data Retention Policy sets out the Fund's expectations of employers participating in the Fund in relation to the retention of personal data that is required by the Fund.

Employers are expected to complete the relevant sections of this policy and publish it on their website.